State Payroll taxes California Employers Should Know About

Business attorneys at Gehres Law Group, P.C. advise companies on their obligations as employers. California imposes myriad requirements on companies that hire staff members. Among those requirements are rules related to payroll taxes. 

California Payroll Tax Rules for Employers

The Employment Development Department in California provides a comprehensive guide to state payroll tax rules for companies. Some of the key rules that employers should know about include the following:

• Employers with one or more employees must register with the Employment Development Department if they pay any employee more than $100 in a calendar quarter. However, if you pay wages to gardeners, housekeepers or others who work around your home, you are considered a household employer and must register only after paying $750 or more in wages per calendar quarter.
• Employers with 10 or more employees are required to file and submit tax returns, wage reports and payroll tax deposits electronically as of January 1, 2017.

Anyone who is considered an employer in California must comply with payroll tax obligations. There are four payroll tax programs in California which are administered by the Employment Development Department. These payroll taxes include:

• Unemployment tax: Unemployment tax must be paid on the first $7,000 in wages employers pay to each employee during the calendar year. Employers pay this tax on a quarterly basis. Tax rates vary based on factors including whether the employer is a new employer as well as the employer’s experience with the unemployment program. Taxes could vary between 1.5% and 6.2%. This tax funds unemployment payments for workers who are laid off from their jobs.
• Employment training tax: Employment training tax is charged at a rate of .1% of the first $7,000 in wages employers pay to employees during each calendar year. The tax provides funding to train employees in industries necessary to keep California businesses competitive. Employers pay this tax.
• State disability insurance: State disability insurance is funded by a tax on employee wages. Employees pay this tax. Employers must withhold .9% of the first $110,902 in wages that are paid to employees during each calendar year. The taxes fund short-term disability payments and paid leave for eligible workers who take time off to care for a new child or for a sick child, parent, grandparent, sibling, spouse, or other close relative.
• California personal income tax withholding: California personal income taxes are paid by workers on income they earn within the state of California. Employers must withhold an appropriate amount of money from an employee’s entire salary based on the information provided by employees on their W-4 forms.

Employers are responsible for the payment and/or collection of each of these payroll taxes as well as for the timely submission of payroll tax forms and payments of all taxes due.

Getting Help from California Business Attorneys

Gehres Law Group, P.C. provides assistance to employers in understanding payroll tax obligations. Payroll tax obligations are just one of many legal requirements employers must comply with when operating a business within the state of California. Business attorneys at our firm can help you to understand the full range of laws applicable to your organization so contact our legal team for help as soon as possible after beginning operations or when you hire a staff member for the first time.

The post State Payroll taxes California Employers Should Know About appeared first on Gehres Law Group.

from Gehres Law Group http://ift.tt/2hi5eWU
via IFTTT

Steps to Take Before Forming a Partnership

San Diego business attorneys at Gehres Law Group, P.C. will help you to determine if you should form a partnership and will guide you through the partnership formation process. Give us a call if you are considering organizing your business entity as a partnership. 

Steps to Take Before Forming a Partnership

A partnership is one of several options to structure a business entity. Partnerships are an alternative to Limited Liability Companies (LLCs) and corporations. If you are considering starting a partnership:

• Determine if a partnership is the right business structure. Corporations and LLCs can provide broader protection from liability for all partners. Corporations can also provide more tax flexibility and can make business succession simpler, although paperwork requirements and ongoing expenditures for corporate compliance can be higher.
• Decide between a general partnership and a limited partnership. If you form a general partnership, all partners can be held legally liable for debts of the business and judgments against the business, creating significant risk of personal liability. A limited partnership protects some partners, but there must be at least one general partner with unlimited personal liability, making even limited partnerships more risky than most other entities.
• Ensure you meet the requirements for partnership formation. For example, to form a general partnership in California, you must have two or more people or entities engaged in a for-profit business, according to the California Secretary of State.
• Select a business name: You are permitted to use the partners’ surnames as your business name or you are allowed to create a fictitious business name as long as the name is not too similar to any other existing company that is currently registered with the state of California. If you have made the decision to use a fictitious name, after you have chosen the company’s name you will need to file a fictitious business name statement with the clerk of the county where the business will operate. You do not have to register the name of your partnership if you will be using the surnames of the partners.
• Negotiate, draft and sign a partnership agreement: This is an optional step not required by California law but is an important step so you and your partners can ensure you are on the same page in terms of what each partner will contribute, how profits and losses will be distributed, and how authority is shared among the partners for business operations. This step is too often overlooked, leading to costly disputes and even lawsuits.
• Complete the required forms. If you wish to form a limited partnership, you must submit a Certificate of Limited Partnership (Form LP-1) with the Office of the California Secretary of State. If you wish to register your general partnership with the state, you must submit a Statement of Partnership Authority to the Secretary of State. Registering a general partnership with the state is optional.
• Obtain an employer identification number: Your partnership will need an EIN if you intend to hire any staff members.

Getting Help from San Diego Business Attorneys

Gehres Law Group, P.C. can guide you through all of the steps to form a business partnership. We can also advise you on other types of business entities you wish to create. Give us a call at 858-964-2314 or contact us online today to find out more. We offer a complimentary consultation to new clients.

The post Steps to Take Before Forming a Partnership appeared first on Gehres Law Group.

from Gehres Law Group http://ift.tt/2Asmhy7
via IFTTT

What is the Process to Copyright Creative Works?

A copyright attorney at Gehres Law Group, P.C. can help you through the process of registering your creative works so you get legal protections. Contact our legal team to determine if you can copyright a work and to get help with the registration process. 

The Process of Registering a Creative Work

The Copyright Basics Guide prepared by the United States Copyright Office explains the laws in the United States protecting creative works.

According to the Copyright Office, registration has not been required since March 1, 1989, as a copyright exists automatically when an original work of authorship is created in an eligible medium. However, registration of copyrighted work is required to enforce copyright protections. In other words, if you want to be able to sue to stop someone from improperly using your copyrighted material, you must have registered that material. Learn more about the benefits of registering your copyrights here.

To register your creative work, you’ll need to take these key steps:

• Ensure the work can be copyrighted: You can copy musical works and lyrics; literary works; dramatic works including soundtracks and musical scores; choreographic work; pantomimes; pictorial and graphic arts; sculptural works; motion pictures; audiovisual works; sound recordings including music, spoken word and other recorded sounds; and architectural work. You cannot copyright widely-used symbols or designs; variations of letters or typographic ornamentation; ideas or procedures; or lists of contents or ingredients.
• Determine if you have the rights to copyright the work: You can copyright creative works that you produce. You can also copyright works made for hire, which include works created by your employees as part of their customary duties.
• Submit an online application to register your work with Copyright.gov or mail in your registration application. If you are going to electronically register your work, there is a registration portal where you can go through the registration process. You will need to select the type of work you want to copyright and go through the specific application necessary for that type of work product. If you are registering electronically, are the sole author of the work, and are registering one work, you can submit a streamlined single application; however using this application when you are not eligible could cost you additional fees and could result in registration delays. You will also need to make a payment to the Copyright Office and will need to either ship a copy of your work to the office or will need to upload a digital copy of your work depending upon what you are copyrighting.

Once you have registered your copyright, you have legal protections. If someone attempts to use your copyrighted material without your authorization, you can pursue litigation to stop the misuse of the copyrighted material and, in some cases, to obtain damages for loss.

Getting Help from A Copyright Attorney

Gehres Law Group, P.C. can provide assistance with determining if your creative work is eligible to be copyrighted or if you should use an alternate approach, such as filing a patent or trademarking your work product. Our legal team will also guide you through the formal process of applying to register your copyright, which can be a difficult process that begins with choosing the correct application. Just give us a call at 858-964-2314 or contact us online to find out how we can help; we offer free consultations for new clients. Learn more about our copyright flat fee packages here.

The post What is the Process to Copyright Creative Works? appeared first on Gehres Law Group.

from Gehres Law Group http://ift.tt/2xT256J
via IFTTT

What Does Fair Use Mean?

A San Diego copyright attorney at Gehres Law Group, P.C. can advise you on your rights as a copyright holder. We can also advise you on limitations of copyright protections, including fair use. If you have been accused of copyright violations, our legal team will also defend you if you fall within a fair use exception. 

What is Fair Use?

Copyrights protect creative works, such as books and artwork. When a creator copyrights material, the creator or those he assigns has exclusive rights to publish, perform, print, or record the creative material. This could include songs, plays, books, photographs, or any other type of original creative work.

While copyright protections are important to keep intellectual property secure, it is also necessary to ensure that constitutionally protected rights of free expression are not stifled by copyrights. The Fair Use doctrine attempts to balance the interests of copyright holders against those who wish to criticize the work or who otherwise wish to comment or build on previously copyrighted material.

Under the fair use doctrine, it is generally permitted to use certain copyrighted works without license from the copyright owner for specific purposes. For example, copyrighted works can be used without license to criticize those works, to create parodies, to make relevant news reports, and for permissible teaching, research and scholarship.

The fair use doctrine does not excuse all unlicensed use of copyrighted materials. For example, while there are fair use exceptions that allow copyrighted works to be used for teaching and scholarship, it likely would not be fair use for a teacher to make 20 photocopies of a full copyrighted textbook and hand the copyrighted pages out to students so they don’t have to purchase the book.

There are four key factors that are outlined in Section 107 of the Copyright Act which are used to determine if the use of copyrighted material falls within fair use exceptions. The factors that determine if the use of the material is permissible or a violation of intellectual property laws include:

• The purpose and character of the use: This factor relates to how the copyrighted material is used and what it is used for. Courts tend to provide more leeway when the use of the copyrighted material is of a non-commercial nature, rather than a commercial nature. Courts also consider whether the work was transformed, which would mean that the user of the copyrighted material added something new or changed the character of the work. The more transformative the work is, and the less likely it is that the new work will serve as a substitute for the original use of the work, the more likely it is the court will find fair use.
• The nature of the copyrighted work: The court considers the degree to which the copyrighted work is considered creative expression. This means, for example, that the court is less likely to find that the use of a novel or song is fair use compared with a technical or news article.
• The amount of the copyrighted work used in relation to the portion of the whole: Copyrights will look at how long the copyrighted material is and how much of it was used. For example, while it might be permissible fair use to include 10 lines of a 100 page book in a blog post reviewing the book, it might be less permissible to include all 10 lines of a 10 line poem. The court may also find copyright laws were violated even if only a small section of the work is used if the court finds that the section which was used is considered to be the heart of the work.
• The effect of the use on the market for the original: Courts will consider whether, and to what extent, people might be discouraged from purchasing the original copyrighted work as a result of the unlicensed work. If the unlicensed work harms the market for the original, it is less likely to be considered fair use.

Getting Help from A San Diego Copyright Attorney

Gehres Law Group, P.C. represents copyright holders, those who have used copyrighted works without a license, as well as those who wish to claim their actions were justified under fair use. Give us a call at 858-964-2314 or contact us online today to find out more about how one of our San Diego copyright attorneys can assist you when legal issues arise involving copyrighted works. We offer a complimentary consultation for new clients.

The post What Does Fair Use Mean? appeared first on Gehres Law Group.

from Gehres Law Group http://ift.tt/2hsEW4J
via IFTTT

Steps to Incorporating in California

San Diego corporate lawyers assist your company in incorporating new business entities. Incorporation carries many benefits, including protection from personal liability and tax flexibility. To reap the rewards of being incorporated, the proper process must be followed in accordance with California law. What many business owners fail to realize is if they do not meet all of the legal requirements of proper formation and maintenance of their business entity, they lose most, if not all, of the benefits of incorporating. Gehres Law Group, P.C. is here to help. 

Steps to Incorporating in California

To form a corporation in California:

• Determine if your desired company name is available. As the California Secretary of State explains, you may not use a name for your corporation that is too similar to the name of an existing company or that is misleading to the public.
• Determine whether to form a C-corporation or S-corporation for tax purposes. Both provide liability protection, but there are more restrictions on who can own S-corporations. Click here for more information on these ownership restrictions. Corporations are taxed differently depending upon whether they are treated as a C-corporation or S-corporation. S-corporations do not pay corporate tax, but must file an information return annually. Profits and losses are passed through to owners of an S-corporation. C-corporations create risks of double taxation since the company is taxed on profits and shareholders are taxed on profit distributions.
• Complete and file Articles of Incorporation. Articles of Incorporation are available from the website of the California Secretary of State . There are different forms for general stock corporations; closely held corporations; nonprofits and other specific types of corporations.
• Pay a filing fee: A $100 filing fee is required for most companies that wish to operate as a corporation in California.
• Comply with tax obligations: Corporations should obtain a federal employer identification number to properly comply with IRS rules and to be able to open bank accounts in the company’s name. California corporations are also mandated to pay $800 or more in taxes to the California Franchise Tax Board annually.
• Election of S-corporation Status: If you have chosen to form an S-corporation, your first step is form a C-Corporation and then elect S-corporation status with the Internal Revenue Service using Form 2553.
• Complete a Statement of Information. A statement of information is due 90 days from the date a corporation was registered. A statement of information is also due each year thereafter once a corporation has been created.
• Hold shareholder and director meetings: Among other things, shareholders must elect a board of directors and the directors must pass resolutions for the new company, including approval of Bylaws, which dictate how your company will operate. Bylaws should be created even if you are the only owner and only employee of the company. All corporations must maintain corporate formalities – which means taking steps to operate as a legitimate corporation – to benefit from tax flexibility, protection against personal liability for company obligations, and other advantages of incorporation.
• Obtain required business licenses. Depending upon the nature of the business that will be operated and where it is physically located, a newly formed business may be required to obtain a business license from the county as well as from the city where business will be conducted.
• Register with the California Employment Development Department (“EDD“): This step is necessary only if the corporation will have at least one employee.
• Obtain a Seller’s Permit to remit sales tax: The California State Board of Equalization regulates sales tax collection and remittance. If your corporation will be offering services and not products, it is generally not required to obtain a Seller’s Permit.

Getting Help from San Diego Corporate Lawyers

The knowledgeable and trusted San Diego corporate lawyers at Gehres Law Group, P.C. provide representation and assistance with the incorporation process for individuals and entities in a wide variety of industries. Give us a call at 858-964-2314 or contact us online to find out more about how our legal team can work with you to select and form the business entity most advantageous to you.

The post Steps to Incorporating in California appeared first on Gehres Law Group.

from Gehres Law Group http://ift.tt/2yuWA1s
via IFTTT

How the Battle-of-the-Forms Impacts Your Contract

New Business Laws in California in 2017

The business litigation lawyers at Gehres Law Group, P.C. provide effective assistance in responding to allegations in civil court, as well as initiating lawsuits and other claims to proactively protect the rights of clients. Litigation can arise between a company and suppliers, employees, customers, or anyone else with whom a company has a relationship. 

California’s business and employment-related laws often determine the outcome of litigation involving of all sizes. The law is constantly evolving and changing, so it is critical to retain business attorneys who stay abreast of the laws in order to understand your rights and obligations under state and federal law, and plan strategies accordingly.

As Mercury News explains, many new business and labor laws were passed in California in 2017. Employers are expected to know these laws to avoid regulatory action, to avoid litigation that could arise due to a violation, and to implement new requirements and otherwise remain compliant with our evolving regulatory environment. Some examples of new laws in California affecting businesses in 2017 include the following.

Forum Selection Laws in Employment Contracts

SB1241 is a law stipulating that an employee who lives and works in California cannot be made to sign an employment contract that specifies another forum to resolve complaints or that forces a dispute to be decided under the laws of a different jurisdiction.

The purpose of this law is to prevent employers from requiring employees to arbitrate or litigate disputes in a jurisdiction outside of the state of California. Employers could otherwise mandate employees pursue their grievances in different state courts, or could mandate an employee’s claim be decided under the laws of a different state, effectively preventing employees from receiving the benefit of their home state’s laws.

Because California laws generally are very protective of workers (while the laws of other jurisdictions may be skewed to protect big business), ensuring California claims are resolved under in-state laws and by in-state courts is a significant benefit to workers, but can also cause big headaches for California employers who do not remain current on applicable laws.

Amendments to the State’s Fair Pay Act

AB1676 and SB1063 both amend the Fair Pay Act in California. SB1063 extends the Fair Pay Act to also cover ethnicity and race, while AB1676 prohibits prior salary from being used as an excuse for an opposite-sex employee being given lower pay.

Under previous laws, employers could potentially argue they paid a woman less than a man, despite the woman doing a comparable job, because the woman’s salary in previous positions was less than the man’s salary in prior positions. This is no longer permitted as an meritorious argument in defense of pay disparity. However, other bona fide job-related reasons which may justify a company paying less compensation to a worker of the opposite gender do remain, such as differing levels of experience.

New Protections for Sexual Assault, Stalking and Domestic Violence Victims

AB2337 requires employers to provide notice to workers who are victimized by stalking, sexual assault or harassment that those employees have a legal right to take time off from work. Any business with 25 employees or more is required to provide such employees with notice of their right to time off.

Employees may take this time to obtain medical treatment, make a safety plan, undergo counseling or take advantage of other services. In addition, employers may not retaliate against or otherwise penalize employees for taking unscheduled absences due to domestic violence, sexual assault or stalking as long as certification is provided to the employer indicating the time was missed for a covered reason.

New Protection for Immigrants

SB1001 prohibits employers from making requests for immigration documents that are more invasive than those required by law. More specifically, an employer is not permitted to ask for any documentation related to immigration status besides the minimum mandated by state and federal laws.

Employers are also not allowed under SB1001 to refuse any documents that reasonably appear, on their face, to be genuine.

Getting Help from Business Litigation Lawyers

These are just some of the many new laws passed in California affecting the rights of employers and employees. To ensure you understand and are in full compliance with applicable laws and regulations, contact the knowledgeable and trusted attorneys at Gehres Law Group, P.C. Whether you wish to pursue a claim or need a solid defense of claims, our business litigation lawyers provide each client with effective representation at every turn and ensure our client’s interests always come first.

The post New Business Laws in California in 2017 appeared first on Gehres Law Group.

from Gehres Law Group http://ift.tt/2z2cIUJ
via IFTTT